Guideline to apply for EU Study Residence Permit
for Students with EU passports
When moving to Denmark to study, one of your highest priorities during the first days is to apply for "EU Residence as a Student." Once you have received the permit, you can apply for your Danish ID number and afterwards download and register the MitID app, which is your "key" to several needed and useful apps, that we recommend you download and register as fast as possible. Depending on how fast your local town hall handles the applications for the Danish ID number ( this procedure can take from 1 day to 3-4 weeks) as faster you can do your MitID registrations. We therefore recommend that you apply for "EU Residence as a Student' on one of the first days after arrival to ensure the smoothest start.
Below is our Step-by-Step Description from starting the EU Residence application and installing all your MitID apps.
NB: IF your stay is shorter than 90 days, fx by short exchange programs or internships, you cannot apply for a residence permit.
Step 1: Collect / Prepare Documents for the online application (OD1)
We understand that it may seem a bit overwhelming, but don't worry. We assist all GKX students until all needed Apps are installed and the students understand how they work.
GKX Students can send us all the documents in advance, preferably before July 1st (the office is closed in July for the summer), and we will check that you have all the needed documents before you start to do the online application.
Collect Documents: Two months before arrival, we recommend that you start collecting and digitizing the needed documents for the EU Study Permit. In general, the documents are easy to collect, but there are a few exceptions for students under the age of 18 to be aware of. They are explained below in the yellow box.
Language Requirements: All documents must be uploaded in English, German, or one of the Scandinavian languages. If the original document is issued solely in the native language, it must be translated by an authorised translator. The translation will only be accepted if it bears the translator’s official stamp and signature.
List of requested documents for the EU Residence Study Permit (All students, no matter age)
Identification:
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The students' Passport/ OR personal ID card
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A digital scan is needed for the online application (OD1)
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The original passport or personal ID card must be brought to the meeting at the SIRI office.
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Documentation of your grounds for residence as a student:
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Admission Letter from your High School or University, confirming with your full name that you are fully admitted without any additional requirements for specific grades, the complement of additional classes, etc.
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The High Schools send the letter at the end of June at the latest.
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Universities send admission or rejection letters on the 28th of July to your email.
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Declaration of sufficient funds (can be found below)
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SIRI Self-support declaration: To ensure you can financially support yourself, you must sign a Self-support declaration. You can find the template for the document below.
Are you under 18 yrs and want to apply for a Study Permit some additional documents are requested. Read here to ensure that your application will not be rejected.
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The Student's original birth certificate in English, German or one of the Scandinavian languages.
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A parental signed declaration to study and live in Denmark without parents. It must be signed by both parents/ guardians. (You find a template below).
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Copy of Parents/Guardians passport/ OR Personal ID card.
Special Cases, where extra documentation is requested for minors (under age of 18):
You were born in a country other than the one registered as your nationality on your passport and ID card
For instance, you hold Spanish citizenship but were born in France, where a French birth certificate was initially issued. Your parents are Spanish, so subsequently, they registered you as a Spanish citizen after their return to Spain, and a new Spanish birth certificate was issued. The Danish authorities wish to verify that no unlawful activity occurred concerning this re-registration. Therefore, you must submit both the French and Spanish birth certificates for the application.
2. The Custody has changed from two to one parent/guardian
2.1: Sole Custody Following Parental Divorce: If your parents have divorced and one parent has been granted sole custody, documentation is required. Specifically, you must provide the official court decision clearly stating that either your mother or father has been awarded sole custody.
2.2: Deceased Parent: If one of your parents is deceased, the official death certificate must be submitted as supporting documentation. In that case, the other parents will have full custody automatically.
2.3: Both Parents Deceased: In such cases, your legal guardian must submit the official court document confirming that he or she has been granted legal custody.
3: Adoption: If you are adopted from another country, your adoption papers will be needed. Your birth certificate must be uploaded together with the adoption papers.
Step 2: Booking an appointment at SIRI
When can I book the appointment? Four weeks before your arrival, you can book an appointment at SIRI to submit your application at Nyidanmark.dk.dk's webpage. Go directly to the booking page here: Book an appointment at SIRI
Why must I go there? The meeting at SIRI is mandatory, as its purpose is to confirm your identity and ensure that the Danish authorities are granting the residence permit to you, and not to someone who may have stolen your passport and is applying digitally on your behalf.
For this reason, GKX can't apply on your behalf.
We strongly recommend booking the appointment some weeks before your arrival, as SIRI often experiences high demand around the start of the academic year.
Where can I do the meeting with SIRI: The Danish Agency for International Recruitment and Integration has branch offices in Copenhagen, Odense, Aarhus, Aalborg, Esbjerg, and on Bornholm.
GKX books appointments for our students, and sends it to the student in beginning of July. The meeting is typically on the Thursday or Friday before first school day, so that they don't have to have absence due to a meeting during school days.
Step 3: Complete the application for "EU Residence as a Student" at Nyidanmark.dk
Three, maximum four weeks before the arrival, the application can be created online at www.nyidanmark.dk's webpage, and the requested documents must be uploaded as part of the application process (See Step 1). If you register it earlier, there is a risk that it will be deleted from their database, and it cannot be found online when you go there to identify yourself (See Step 4). When you apply online, you must confirm your application by uploading a signed OD1 declaration. You can create it down, by downloading, printing, signing and scanning it. Please note that if you are under 18 yrs, your parents must also sign it.
If you want to prepare for the questions in the application form, you can download the OD1 application form below and read it before registering and uploading your documents. We have added our comments on the points, where we imagine that you might be unsure what to write.
Application Fee: Free of charge
Creation Time: 30 minutes
Click here to go to the link for the ONLINE application form: OD1 Application Form and follow the instructions. Remember to write down, or take a screenshot of your username , and password. You will need it, if you don't complete all at once, or want to check something later.
When the registration is done, an email with your Registration number will be sent to you on the last page. You must print out this document and bring it for your personal meeting at SIRI.
In GKX we recommend our student to bring all documents in hard print for the meeting in SIRI. IF one or more was not correctly upload, it can be done at the meeting.
Step 4: Visit SIRI Office to identify you identity
The last step for the EU Study permit is to visit the SIRI office on the booked day and time. The personal meeting ensures that you are who you say you are and prevents a stranger from being registered under another person's name and identity. They will literally check that you match your passport or national ID card.
For the meeting, you must as a minimum bring:
- Original Passport or ID card
- Confirmation letter including your registration number, received in step 3.
Furthermore, we strongly encourage you to bring a copy — not the originals — of all the documents you have uploaded in connection with your application. Most of these documents will also be required at the local municipal office for address registration and obtaining a CPR number.
